Obtaining an Educational License for a Kindergarten

Opening a private kindergarten is not only the launch of an educational business, but also the creation of a safe learning environment for children. Before starting operations, it is important to choose the right organizational model, prepare the premises, form the team, and obtain an educational license for preschool education.

An educational license confirms that a preschool institution, individual entrepreneur, or structural unit of a legal entity is entitled to provide educational services in the field of preschool education and meets the applicable licensing requirements.

VINCO’S Legal Company supports clients at all stages of opening a kindergarten: from the initial consultation and selection of the legal model to preparing documents, filing the application with the licensing authority, and providing further legal support.

A license is required for entities that plan to conduct educational activities in the field of preschool education. This may include:

• a private preschool institution;
• an individual entrepreneur providing preschool education services;
• a structural unit of a private or public legal entity;
• a preschool unit within another educational institution or organization.

Without a license, an institution cannot fully position itself as an educational provider in the field of preschool education or legally provide the relevant educational services.

Before applying for a license, it is necessary to determine the operating model of the future kindergarten. This affects the structure of documents, staffing requirements, description of facilities, and further organization of the educational process.

• legal form: LLC, individual entrepreneur, private preschool institution, or structural unit;
• type of educational organization: kindergarten, mini-kindergarten, family kindergarten, child development center, or another model provided by law;
• place where educational activities will be conducted;
• number of children and format of attendance;
• staffing structure;
• educational program and methodological support;
• organization of meals, medical care, laundry, and child safety;
• documents for the premises and compliance of the premises with applicable requirements.

To obtain a license, the applicant must confirm compliance with the licensing conditions. In practice, the key areas are:

• qualified teaching staff or other persons entitled to conduct educational activities in preschool education;
• qualification of the head or person responsible for managing the preschool institution;
• material and technical support of the educational process;
• educational and methodological support;
• compliance with child safety and occupational safety requirements;
• compliance of premises with sanitary, construction, and other mandatory requirements;
• organization of medical care, meals, and daily household processes;
• documents confirming the right to use the premises.

Medical care, meals, and laundry services may be provided either by the institution itself or through outsourcing to appropriate legal entities under contracts, provided that this complies with applicable law.

The standard package of documents for a legal entity or structural unit usually includes:

• an application for an educational license in the field of preschool education;
• a copy of the charter of the legal entity or regulations on the structural unit;
• a written undertaking regarding material, technical, staffing, and methodological support of educational activities;
• copies of documents confirming the education and qualification of the head of the institution or responsible person;
• a list of documents submitted for licensing;
• other documents depending on the selected operating model and the requirements of the relevant licensing authority.

If an individual entrepreneur plans to provide preschool education services, additional documents may include passport copies, taxpayer registration information, documents confirming education and qualification, and a medical certificate of the required form.

Educational licenses in the field of preschool education are issued by the relevant licensing authorities: regional state administrations and the Kyiv City State Administration.

The official administrative fee for issuing the license is one subsistence minimum for able-bodied persons applicable on the date when the licensing authority adopts the decision to issue the license.

The review period depends on the administrative procedure of the relevant licensing authority. In practice, the decision to issue or refuse the license is made after checking the completeness of the documents and the applicant’s compliance with the licensing requirements.

The main difficulty is usually not the application itself, but the correct confirmation of compliance with licensing requirements. Errors at the preparation stage may result in documents being left without consideration, refusal to issue the license, or delays in opening the kindergarten.

• incorrectly selected operating model;
• founding documents that do not reflect the actual activities;
• insufficient or incorrectly documented staffing information;
• lack of proof of qualifications of the head or teaching staff;
• incomplete description of facilities and equipment;
• errors in the written undertaking on educational support;
• failure to consider sanitary, construction, fire safety, or security requirements;
• absence of proper documents for the premises.

1. Initial consultation and selection of the kindergarten operating model.
2. Analysis of premises, staffing structure, and initial documents.
3. Selection of the legal form and preparation of corporate documents, if necessary.
4. Preparation of the licensing document package.
5. Preparation of the written undertaking on material, technical, staffing, and methodological support.
6. Preparation of the list of documents and verification of the package completeness.
7. Filing documents with the licensing authority.
8. Communication with the licensing authority during review.
9. Obtaining the license decision.
10. Further legal support of the kindergarten’s activities, if requested by the client.

The VINCO’S team helps clients not only file documents, but also properly structure the operation of a kindergarten with due regard to educational, staffing, sanitary, tax, and corporate aspects.

• consultation on opening a private kindergarten;
• selection of the optimal organizational model;
• registration of a legal entity or individual entrepreneur, if necessary;
• analysis of documents for the premises;
• preparation of licensing documents;
• support in filing documents with the licensing authority;
• assistance in bringing documents into compliance with legal requirements;
• legal support of further operations.

If you plan to open a private kindergarten, mini-kindergarten, or child development center, VINCO’S Legal Company will help you pass the licensing procedure professionally, consistently, and with minimized risks.